Privacy policy general

Last Updated On 07-Nov-2024
Effective date 07-Nov-2024

This Privacy Policy describes the policies of GEMESYS GmbH, Universitätsstraße 60, Bochum 44789, Germany, email: info@gemesys.tech, phone: +49 (0)234 62303359 on the collection, use and disclosure of your information that we collect when you use our website ( https://gemesys.tech ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

1. INFORMATION WE COLLECT:

   We may collect and process the following personal information about you:

   1. Name
   2. Email
   3. Mobile
   4. Social Media Profile
   5. Date of Birth
   6. Address
   7. Information resulting from the uploading of documents

2. HOW WE USE YOUR INFORMATION:

   We will use the information that we collect about you for the following purposes:

   1. Marketing/ Promotional
   2. Support
   3. Administration info
   4. Site protection
    

   If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.

3. RETENTION OF YOUR INFORMATION:

   We will retain your personal information with us for 4 months after submission or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

4. YOUR RIGHTS:

   Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at info@gemesys.tech. We will respond to your request in accordance with applicable law.

   Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought. A list of supervisory authorities (for the non-public sector) with address can be found at: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html.

5. Collection of general information when visiting our website

   Nature and purpose of processing:

   When you access our website, i.e., when you do not register or otherwise submit information, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address and the like.

   In particular, they are processed for the following purposes:

   • Ensuring a smooth connection setup of the website,
   • Ensuring a smooth use of our website,
   • evaluating system security and stability, and
   • to optimize our website.

   We do not use your data to draw conclusions about you personally. Information of this kind is statistically evaluated by us anonymously, if necessary, in order to optimize our website and the technology behind it.

   Legal basis and legitimate interest:

   The processing is carried out in accordance with Art. 6 (1) lit. f DSGVO on the basis of our legitimate interest in improving the stability and functionality of our website.

   Recipients:

   Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website.

   Storage period:

   The data is deleted as soon as it is no longer required for the purpose for which it was collected. This is generally the case for data used to provide the website when the respective session has ended.

   Provision prescribed or required:

   The provision of the aforementioned personal data is not required by law or contract. However, without the IP address, the service and functionality of our website is not guaranteed. In addition, individual services and services may not be available or may be limited. For this reason, an objection is excluded.

6. COOKIES ETC.

   To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

7. SSL encryption

   To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS.

8. Use of Google Analytics

   If you have given your consent, this website uses Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA (hereinafter: “Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, due to the activation of IP anonymization on these web pages, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

   For more information on terms of use and data protection, please visit https://www.google.com/analytics/terms/de.html and https://policies.google.com/?hl=de.

   On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.

   The data sent by us and linked to cookies, user IDs (e.g. user ID) or advertising IDs are automatically deleted after 14 months. The deletion of data whose retention period has been reached takes place automatically once a month.

   Withdrawal of consent:

   You can stop tracking by Google Analytics on our website by changing the cookie settings or through installing a Browser Addon. This will prevent the collection by Google Analytics for this website and for this browser in the future.

   You can also prevent the storage of cookies by selecting the appropriate settings on your browser software; however, please note that in this case you may not be able to use the full functionality of this website.

   You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: Browser Add On to disable Google Analytics.

9. Use of Google Maps

   On this website we use the offer of Google Maps. Google Maps is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”). This allows us to display interactive maps directly on the website and enables you to use the map function conveniently.

   You can find more information about data processing by Google in the Google privacy policy: https://policies.google.com/privacy. There you can also change your personal privacy settings in the Privacy Center.

   Detailed instructions on how to manage your own data in connection with Google products can be found here: https://www.dataliberation.org.

   By visiting the website, Google receives information that you have accessed the corresponding sub-page of our website. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account.

   If you do not want the assignment in your profile at Google, you must log out of Google before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its websites. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have a right to object to the creation of these user profiles, whereby you must contact Google to exercise this.

   Withdrawal of consent:

   No option for a simple opt-out or blocking of data transmission is currently offered by the provider. If you wish to prevent tracking of your activities on our website, please revoke your consent for the relevant cookie category or all technically unnecessary cookies and data transfers in the cookie consent tool. In this case, however, you may not be able to use our website or may only be able to use it to a limited extent.

10. Embedded YouTube videos

    We embed YouTube videos on our website. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter “YouTube”). YouTube, LLC is a subsidiary of Google LLC, 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA (hereinafter “Google”). When you visit a page with the YouTube plugin, a connection to YouTube servers is established. In the process, YouTube is informed which pages you are visiting. If you are logged into your YouTube account, YouTube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand.

    If a YouTube video is started, the provider uses cookies that collect information about user behavior.

    For more information on the purpose and scope of data collection and processing by YouTube, please refer to the provider’s privacy policy, There you will also find further information on your rights in this regard and settings options to protect your privacy (https://policies.google.com/privacy).

    Revocation of consent:

    The website operator offers the option of blocking unnecessary cookies when you first access the website. Also, you can configure this in your browser with plugins. In this case, however, you may not be able to use our website or may only be able to use it to a limited extent.

11. Cloudflare

    We use the service “Cloudflare”. The provider is Cloudflare Inc., 101 Townsend St., San Francisco, CA 94107, USA (hereinafter “Cloudflare”). 

    Cloudflare offers a globally distributed content delivery network with DNS. This technically involves the transfer of information between your browser and our website is routed via Cloudflare’s network. network. This enables Cloudflare to analyze the traffic between your browser and our website and serve as a filter between our servers and potentially malicious traffic from the from the Internet. In doing so, Cloudflare may also use cookies or other technologies to recognition technologies, but these are used solely for the purposes described here. described here. 

    The use of Cloudflare is based on our legitimate interest in providing our website as error-free and secure as possible (Art. secure provision of our website (Art. 6 para. 1 lit. f DSGVO). The data transfer to the USA is based on the standard contractual clauses of the EU Commission. 

    Details can be found here: https://www.cloudflare.com/privacypolicy/. M

    ore information about security and data protection at Cloudflare can be found here: https://www.cloudflare.com/privacypolicy/.

12. SECURITY:

    The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

13. THIRD PARTY LINKS & USE OF YOUR INFORMATION:

    Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

14. GRIEVANCE / DATA PROTECTION OFFICER:

    If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at GEMESYS GmbH, Universitätsstraße 60, Bochum 44789, Germany email: info@gemesys.tech. We will address your concerns in accordance with applicable law